{"id":379,"date":"2022-04-19T11:47:15","date_gmt":"2022-04-19T11:47:15","guid":{"rendered":"https:\/\/www.datavare.com\/how\/?p=379"},"modified":"2023-09-18T08:30:16","modified_gmt":"2023-09-18T08:30:16","slug":"how-to-convert-outlook-files-to-pdf-file-format","status":"publish","type":"post","link":"https:\/\/www.datavare.com\/how\/how-to-convert-outlook-files-to-pdf-file-format\/","title":{"rendered":"How to Convert Outlook Files to PDF File Format?"},"content":{"rendered":"<p>This post will reveal three different solutions for you to convert Outlook data files to PDF file format. A lot of users are struggling to convert Outlook file items into PDF files without losing any data items. To help users in doing so, we have come up with popular solutions to convert Outlook email data into PDF format.<\/p>\n<p>\u201cHello friends, I need to convert emails messages from my large Outlook file to a PDF file for some reason. I first checked manual ways but they are lengthy ones. Therefore, I am looking for a quick solution to convert Outlook email messages to PDF. Can anyone help me to get a trusted solution to bulk convert Outlook emails into PDF files with attachments?\u2019\u2019<\/p>\n<p>Like this query, our support team has received thousands of queries regarding Outlook mailbox to PDF conversion. Considering them, this post will help you to get the solutions.<\/p>\n<p style=\"text-align: center;\"><a class=\"maxbutton-1 maxbutton maxbutton-download-now\" target=\"_blank\" rel=\"nofollow noopener\" href=\"https:\/\/www.datavare.com\/dl\/n\/psttopdfdemo.exe\"><span class='mb-text'>Download Now<\/span><\/a> <a class=\"maxbutton-2 maxbutton maxbutton-buy-now\" target=\"_blank\" rel=\"nofollow noopener\" href=\"https:\/\/www.datavare.com\/software\/order\/pst-to-pdf-expert.html\"><span class='mb-text'>Buy Now<\/span><\/a><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_79 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.datavare.com\/how\/how-to-convert-outlook-files-to-pdf-file-format\/#Why_convert_Outlook_data_items_to_PDF_a_necessity\" >Why convert Outlook data items to PDF a necessity?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.datavare.com\/how\/how-to-convert-outlook-files-to-pdf-file-format\/#3_Methods_to_Convert_Outlook_File_data_to_PDF_file\" >3 Methods to Convert Outlook File data to PDF file<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.datavare.com\/how\/how-to-convert-outlook-files-to-pdf-file-format\/#Method_1_Convert_Outlook_Mail_to_PDF_with_an_Automated_program\" >Method 1. Convert Outlook Mail to PDF with an Automated program<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.datavare.com\/how\/how-to-convert-outlook-files-to-pdf-file-format\/#Method_2_Using_Print_Option\" >Method 2. Using Print Option<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.datavare.com\/how\/how-to-convert-outlook-files-to-pdf-file-format\/#Method_3_Using_Outlook_options\" >Method 3. Using Outlook options<\/a><ul class='ez-toc-list-level-5' ><li class='ez-toc-heading-level-5'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.datavare.com\/how\/how-to-convert-outlook-files-to-pdf-file-format\/#When_to_use_Outlook_to_PDF_Converter\" >When to use Outlook to PDF Converter?<\/a><ul class='ez-toc-list-level-6' ><li class='ez-toc-heading-level-6'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.datavare.com\/how\/how-to-convert-outlook-files-to-pdf-file-format\/#Conclusion\" >Conclusion<\/a><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Why_convert_Outlook_data_items_to_PDF_a_necessity\"><\/span><strong>Why convert Outlook data items to PDF a necessity?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Many times, users want their data in a format that is easier to work with. That\u2019s why users need data in PDF format. It is a flexible and safest format for saving data. Also, this is completely platform-independent and you can view data from PDF files regardless of any type of software &amp; application. Also, PDF files are highly secure in nature.<\/p>\n<p>Due to all these reasons, users prefer PDF format over Outlook PST file.<strong>\u00a0<\/strong><\/p>\n<h3><span class=\"ez-toc-section\" id=\"3_Methods_to_Convert_Outlook_File_data_to_PDF_file\"><\/span><strong>3 Methods to Convert Outlook File data to PDF file<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Here we will show you the best methods to save Outlook emails into Portable Document Format on Windows.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Method_1_Convert_Outlook_Mail_to_PDF_with_an_Automated_program\"><\/span><strong>Method 1. Convert Outlook Mail to PDF with an Automated program<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>The highly trusted and verified approach to convert Outlook email items to PDF files is to use <strong>Datavare <a href=\"https:\/\/www.datavare.com\/software\/pst-to-pdf-converter-expert.html\">PST to PDF Converter<\/a>. <\/strong>This application is completely advanced that can convert emails in bulk mode from Outlook to PDF files. Irrespective of Outlook PST file size, users can export their emails into PDF format.<\/p>\n<ul>\n<li>Install and open the software after downloading on the Windows system.<\/li>\n<li>Hit the Browse button and add your Outlook PST file.<\/li>\n<li>Check PST file data in the preview pane.<\/li>\n<li>Next, choose PDF format. You can pick the option complete PST or desired items to export into a PDF file.<\/li>\n<li>Set location for saving a PDF file using the Browse button.<\/li>\n<li>Press the Convert Now button for starting the conversion.<\/li>\n<\/ul>\n<p>This will provide you with data in a PDF file. You can easily open this file with PDF Reader.<\/p>\n<p><strong>Note: <\/strong>Go for a free evaluation copy and check the working capability of this software before you invest in it.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Method_2_Using_Print_Option\"><\/span><strong>Method 2. Using Print Option <\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>If you don\u2019t want to pay for the tool and you have a few emails to convert into PDF files from PST files then, this method can be useful for you. For this, MS Outlook installation in the system is a must.<\/p>\n<ul>\n<li>Open the MS Outlook program on your system<\/li>\n<li>Double-click on desired email message for opening it<\/li>\n<li>Go to File from the menu and pick <strong>Print<\/strong><\/li>\n<li>Open the drop-down list and pick <strong>Microsoft Print to PDF<\/strong><\/li>\n<li>Hit the <strong>Print option<\/strong> and then name the file.<\/li>\n<li>Now, click on the <strong>Save <\/strong>button and this will save emails as PDF files.<\/li>\n<\/ul>\n<h4><span class=\"ez-toc-section\" id=\"Method_3_Using_Outlook_options\"><\/span><strong>Method 3. Using Outlook options<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>If you wish to perform the conversion on a Windows system lower than Windows 10, you can go with this method.<\/p>\n<ul>\n<li>Open the <strong>Microsoft Outlook<\/strong> program<\/li>\n<li>Now, open the email message you want to export.<\/li>\n<li>Go to the <strong>File <\/strong>tab and then pick the option <strong>Save as<\/strong><\/li>\n<li>This will open save as a dialogue box. Choose the folder where you need to save the exported file.<\/li>\n<li>Provide file name and pick <strong>HTML <\/strong>as the file type.<\/li>\n<li>Now, press<strong> the saves<\/strong> button to save emails in HTML format.<\/li>\n<li>Right-click on the <strong>HTML <\/strong>file and open this with <strong>MS Word. <\/strong><\/li>\n<li>Go to<strong> the File<\/strong> option, choose to <strong>Save as<\/strong> and go with<strong> PDF <\/strong>for saving the file as PDF.<\/li>\n<\/ul>\n<h5><span class=\"ez-toc-section\" id=\"When_to_use_Outlook_to_PDF_Converter\"><\/span><strong>When to use Outlook to PDF Converter?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h5>\n<p>As we have discussed three different solutions to convert Outlook file items to PDF files. So, one must confuse about the method selection. Here we are mentioning situations where the only an automated tool can help you:<\/p>\n<ul>\n<li>When you want to safely convert PST email items with attachments into PDF<\/li>\n<li>For bulk export of Outlook files into PDF format<\/li>\n<li>When need to convert PST database to PDF without Outlook<\/li>\n<li>When a user does not technical skills.<\/li>\n<\/ul>\n<h6><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span><strong>Conclusion<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h6>\n<p>The reason behind the conversion of Outlook email items to PDF does not matter at all. What matters the most is to have a reliable solution to <strong>convert Outlook mailbox data to PDF files<\/strong>. Through this post, we have elaborated on three different solutions. Among them, the simplest and hassle-free solution is an automated program. However, you can opt other two ways as well which will provide you with fruitful results.<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>This post will reveal three different solutions for you to convert Outlook data files to PDF file format. A lot of users are struggling to convert Outlook file items into PDF files without losing any data items. To help users in doing so, we have come up with popular solutions to convert Outlook email data&#8230;<\/p>\n<p class=\"more-link-wrap\"><a href=\"https:\/\/www.datavare.com\/how\/how-to-convert-outlook-files-to-pdf-file-format\/\" class=\"more-link\">Read More<span class=\"screen-reader-text\"> &ldquo;How to Convert Outlook Files to PDF File Format?&rdquo;<\/span> &raquo;<\/a><\/p>\n","protected":false},"author":3,"featured_media":382,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[17],"tags":[],"class_list":["post-379","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-pst-converter"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Convert Outlook Files to PDF File Format<\/title>\n<meta name=\"description\" content=\"A detailed guide to converting Outlook files to PDF file format. 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