{"id":171,"date":"2021-11-25T12:37:01","date_gmt":"2021-11-25T12:37:01","guid":{"rendered":"https:\/\/www.datavare.com\/how\/?p=171"},"modified":"2021-12-18T10:20:36","modified_gmt":"2021-12-18T10:20:36","slug":"backup-office-365-software","status":"publish","type":"post","link":"https:\/\/www.datavare.com\/how\/backup-office-365-software\/","title":{"rendered":"2 Trusted Ways To Backup Office 365 Emails"},"content":{"rendered":"<p>Office 365 environment permits users to store data in the cloud. However, users can easily access data on cloud. It is Microsoft cloud-based software that offers various services like Exchange Online, Skype for Business, SharePoint Online, etc. Now, the main question is if Office 365 offers so many services then why users need to backup Office 365 data items and how to take this backup? What is the best solution to backup O365 mailboxes?<\/p>\n<p><a href=\"#manually-backup-office-account-data-items\"><strong>Manually Backup Office 365 Account data Items<\/strong><\/a><\/p>\n<p><a href=\"#e-discovery-method-process-complete-steps\"><strong>e-Discovery Method Process Complete Steps<\/strong><\/a><\/p>\n<p><a href=\"#professional-tool-for-office-mail-backup\"><strong>Professional Tool for Office 365 Mail Backup<\/strong><\/a><\/p>\n<p>Office 365 does not provide any option to backup the data in local disk and many users want to backup Office 365 mailboxes to PST. It is a suitable file format to backup data of Office 365 account so that you can view &amp; open it in any Outlook version.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_79 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.datavare.com\/how\/backup-office-365-software\/#Why_Need_to_Backup_Office_365_Mailboxes\" >Why Need to Backup Office 365 Mailboxes?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.datavare.com\/how\/backup-office-365-software\/#Solution_to_Backup_Emails_of_Office_365_to_PST\" >Solution to Backup Emails of Office 365 to PST<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.datavare.com\/how\/backup-office-365-software\/#Manually_Backup_Office_365_Account_data_Items\" >Manually Backup Office 365 Account data Items<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.datavare.com\/how\/backup-office-365-software\/#System_Requirements_to_use_Manual_Method\" >System Requirements to use Manual Method:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.datavare.com\/how\/backup-office-365-software\/#e-Discovery_Method_Process_Complete_Steps\" >e-Discovery Method Process Complete Steps<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.datavare.com\/how\/backup-office-365-software\/#Demerits_of_Manual_Method\" >Demerits of Manual Method<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.datavare.com\/how\/backup-office-365-software\/#Professional_Tool_for_Office_365_Mail_Backup\" >Professional Tool for Office 365 Mail Backup<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.datavare.com\/how\/backup-office-365-software\/#How_to_Take_Backup_of_Office_365_Data_Items\" >How to Take Backup of Office 365 Data Items?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.datavare.com\/how\/backup-office-365-software\/#Concluding_Lines\" >Concluding Lines<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Why_Need_to_Backup_Office_365_Mailboxes\"><\/span><strong>Why Need to Backup Office 365 Mailboxes?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li>To reduce mailbox size, users need to save Office 365 emails in PST file. Users can save mailboxes of Office 365 account to their local disk.<\/li>\n<li>When your data is lost or deleted accidentally, to retrieve the data, you need to backup mailboxes of Office 365 account.<\/li>\n<li>Being a cloud-based service, you can access Office 365 email items universally.<\/li>\n<li>There are chances of unauthorized access and hacking to Office 365 account.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Solution_to_Backup_Emails_of_Office_365_to_PST\"><\/span><strong>Solution to Backup Emails of Office 365 to PST<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>There are two ways to backup mailboxes of Office 365 account to PST \u2013 manual method and professional backup tool.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Manually_Backup_Office_365_Account_data_Items\"><\/span><strong><a id=\"manually-backup-office-account-data-items\"><\/a>Manually Backup Office 365 Account data Items<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Use e-Discovery method to backup email messages of Office 365. It has three steps:<\/p>\n<ul>\n<li>Choose e-Discovery administrator<\/li>\n<li>Do a new content search<\/li>\n<li>Export searched result to PST<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"System_Requirements_to_use_Manual_Method\"><\/span><strong>System Requirements to use Manual Method:<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li>Net framework 4.5<\/li>\n<li>Internet Explorer 8 and later versions<\/li>\n<li>Windows 7 or above should be there<\/li>\n<li>In case you are using Chrome or Firefox, must install click once add-in<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"e-Discovery_Method_Process_Complete_Steps\"><\/span><strong><a id=\"e-discovery-method-process-complete-steps\"><\/a>e-Discovery Method Process Complete Steps<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><strong>\u00a0Step 1. <\/strong><\/p>\n<ul>\n<li>Log in to Office 365 with admin credentials<\/li>\n<li>Now, open Office 365 <strong>Admin Center<\/strong> and click on <strong>Security<\/strong><\/li>\n<li>Go to <strong>Permission<\/strong> option from the left pane and select <strong>e-Discovery manager<\/strong> from the list.<\/li>\n<li>In new window, click on <strong>Edit<\/strong> button available opposite e-Discovery administrator.<\/li>\n<li>Choose e-Discovery administrator and click on <strong>Save<\/strong><\/li>\n<\/ul>\n<p><strong>Step 2. <\/strong><\/p>\n<ul>\n<li>Go to <strong>Search<\/strong> option and click on option <strong>Content Search.<\/strong><\/li>\n<li>In Content Search window, click <strong>New Search<\/strong><\/li>\n<li>Provide <strong>name &amp; description<\/strong> for new search and click<strong> Next<\/strong><\/li>\n<li>In location window, <strong>choose Locations or search the mailboxes<\/strong> to backup in PST file and click <strong>Next<\/strong><\/li>\n<li>Select the <strong>keywords and apply conditions<\/strong> as per your requirements. Then, click <strong>Next<\/strong><\/li>\n<li>Review your search setting and click on <strong>Submit<\/strong> To change your search settings, click on <strong>Backup <\/strong>option.<\/li>\n<\/ul>\n<p><strong>Step 3. <\/strong><\/p>\n<ul>\n<li>Select your search from the search list and click on <strong>Action<\/strong><\/li>\n<li>Click on the <strong>Export result<\/strong> option and choose your output option as per your needs. Then, <strong>click Export<\/strong>.<\/li>\n<li>Go to the Export tab, select the last export and click on <strong>Download results<\/strong>. After that, go down and <strong>copy the export key<\/strong>.<strong>.<\/strong><\/li>\n<li>Click once and this will open the e-<strong>Discovery export tool<\/strong>. Here, paste the copied export key and <strong>browse location<\/strong> to <strong>save PST<\/strong> file.<\/li>\n<li>Click on <strong>Start<\/strong> button and this will begin the process of backup.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Demerits_of_Manual_Method\"><\/span><strong>Demerits of Manual Method<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li>The manual method is complicated and time-taking process.<\/li>\n<li>Failed to backup selected data items.<\/li>\n<li>You need prior technical knowledge before using the manual method. It is not suitable for beginners.<\/li>\n<li>High risk of data loss, alteration, no assurance of safe &amp; complete backup.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Professional_Tool_for_Office_365_Mail_Backup\"><\/span><strong><a id=\"professional-tool-for-office-mail-backup\"><\/a>Professional Tool for Office 365 Mail Backup<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>No user wants to take the risk of losing data, and also, they don\u2019t have much time to go through the lengthy manual method. Thus, for perfect and backup tasks, a third-party tool is highly suggested. <strong>Datavare <a href=\"https:\/\/www.datavare.com\/software\/office-365-backup-expert.html\">Office 365 Backup Software<\/a><\/strong> is one such smart solution to save Office 365 data items into PST and other file formats. With simplified interface, the backup can be taken in fast and accurate manner. Here are the features offered by this software:<\/p>\n<ul>\n<li>The software instantly backup emails and attachments of Office 365. Using this program is very simple even for beginners.<\/li>\n<li>Users can simply export Office 365 mailboxes into PST, EML, EMLX, MBOX, and MSG file formats.<\/li>\n<li>It effectively backup desired emails of Office 365 account.<\/li>\n<li>There is no requirement for any additional software. Simply need Office 365 account correct login details.<\/li>\n<li>100% safe and accurate backup facility without losing any data.<\/li>\n<li>It allows saving backup of O365 account locally to any path of your system.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"How_to_Take_Backup_of_Office_365_Data_Items\"><\/span><strong>How to Take Backup of Office 365 Data Items?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Using this automated solution is very easy. Below are the steps to backup Office 365 email items in PST file.<\/p>\n<ol>\n<li>Install and Launch the software for backing up Office 365 data items on any Windows system.<\/li>\n<li>Enter username and password of Office 365 account.<\/li>\n<li>Choose desired email folder or all folders of Office 365 account.<\/li>\n<li>Select PST file format or any other file format to save the backup file.<\/li>\n<li>Set destination path to save the backup data file.<\/li>\n<li>Press the Backup Now button.<\/li>\n<\/ol>\n<h3><span class=\"ez-toc-section\" id=\"Concluding_Lines\"><\/span><strong>Concluding Lines<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>For many reasons, users need to download a copy of the Office 365 data items in a PST file.. For this, here we have discussed manual and automated tools. Manual methods fail to provide desired and is not user-friendly. The, professional solution is highly recommended to use. It has all features to provide you instant &amp; accurate backup results. To check the software efficiency, download free trial version.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Office 365 environment permits users to store data in the cloud. However, users can easily access data on cloud. It is Microsoft cloud-based software that offers various services like Exchange Online, Skype for Business, SharePoint Online, etc. Now, the main question is if Office 365 offers so many services then why users need to backup&#8230;<\/p>\n<p class=\"more-link-wrap\"><a href=\"https:\/\/www.datavare.com\/how\/backup-office-365-software\/\" class=\"more-link\">Read More<span class=\"screen-reader-text\"> &ldquo;2 Trusted Ways To Backup Office 365 Emails&rdquo;<\/span> &raquo;<\/a><\/p>\n","protected":false},"author":2,"featured_media":173,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[15],"tags":[],"class_list":["post-171","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-backup"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Learn 2 Trusted Methods to Backup Office 365 Emails<\/title>\n<meta name=\"description\" content=\"Learn 2 Trusted ways to backup Office 365 emails. 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