{"id":161,"date":"2021-11-24T12:33:52","date_gmt":"2021-11-24T12:33:52","guid":{"rendered":"https:\/\/www.datavare.com\/how\/?p=161"},"modified":"2021-12-18T10:01:16","modified_gmt":"2021-12-18T10:01:16","slug":"backup-g-suite-emails-with-attachments","status":"publish","type":"post","link":"https:\/\/www.datavare.com\/how\/backup-g-suite-emails-with-attachments\/","title":{"rendered":"How To Backup G Suite Emails With Attachments \u2013 Complete Guide"},"content":{"rendered":"<p>Google Workspace (G Suite) is always a great platform for setting email accounts with your domain. With it, you can access your emails anytime and anywhere. Besides this, it gives you access to various features that are not available with other email platforms. Especially access to Google Drive, Google Sheets, Docs, and other applications. It does not matter how secure you think of your data. Google is not responsible to backup or restore your data if you lost it due to any incident. Therefore, this article focuses on how you can backup G Suite data items in a secure way.<\/p>\n<p>A step by step solution to backup using Google Data Export Tool and Google Takeout. But are these methods feasible for backup? We will also discuss why we need professional tools to backup data of G Suite account. Before this, let us have a look at the need of backup G Suite account mailbox.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_79 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.datavare.com\/how\/backup-g-suite-emails-with-attachments\/#Why_There_is_Need_to_Backup_G_Suite_Mailbox_Items\" >Why There is Need to Backup G Suite Mailbox Items?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.datavare.com\/how\/backup-g-suite-emails-with-attachments\/#2_Methods_to_Backup_Google_Workspace_Data_Items\" >2 Methods to Backup Google Workspace Data Items<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.datavare.com\/how\/backup-g-suite-emails-with-attachments\/#How_to_Backup_G_Suite_Mail_Data_with_Google_Data_Export_Tool\" >How to Backup G Suite Mail Data with Google Data Export Tool?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.datavare.com\/how\/backup-g-suite-emails-with-attachments\/#Prerequisites_to_Use_Data_Export_Tool\" >Prerequisites to Use Data Export Tool<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.datavare.com\/how\/backup-g-suite-emails-with-attachments\/#Demerits_of_Using_Data_Export_Tool_for_G_Suite_Mail_Backup\" >Demerits of Using Data Export Tool for G Suite Mail Backup<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.datavare.com\/how\/backup-g-suite-emails-with-attachments\/#Automated_Solution_for_Instant_Backup_of_Google_Workspace_Account\" >Automated Solution for Instant Backup of Google Workspace Account<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.datavare.com\/how\/backup-g-suite-emails-with-attachments\/#How_Exactly_the_Software_Works\" >How Exactly the Software Works?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.datavare.com\/how\/backup-g-suite-emails-with-attachments\/#Is_Takeout_a_Feasible_Approach_For_Taking_Backup_of_G_Suite_Mailboxes\" >Is Takeout a Feasible Approach For Taking Backup of G Suite Mailboxes?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.datavare.com\/how\/backup-g-suite-emails-with-attachments\/#Conclusion\" >Conclusion<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Why_There_is_Need_to_Backup_G_Suite_Mailbox_Items\"><\/span><strong>Why There is Need to Backup G Suite Mailbox Items?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Here, we will talk about the reasons to backup your G Suite data.<\/p>\n<ul>\n<li>You need to backup the data of G Suite account to restore it in case of sudden or intentional deletion by users.<\/li>\n<li>In case you need to save specific data when an employee leaves the organization.<\/li>\n<li>Backup is helpful when any ransomware attack is done on your Google data.<\/li>\n<li>When your Google service is down or outage.<\/li>\n<li>When you have lost the synced device.<\/li>\n<li>Need data of G Suite account for audit or legal requirements.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"2_Methods_to_Backup_Google_Workspace_Data_Items\"><\/span><strong>2 Methods to Backup Google Workspace Data Items<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>You will come across several ways to backup G Suite (Google Apps) mailbox items. But only few ones are recommended by experts. Some may choose Takeout service but here we will know why it is not a feasible solution for backing up G Suite emails.<\/p>\n<ul>\n<li>Using Data Export Tool for Admin<\/li>\n<li>Using Professional Solution for individual users and admin<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"How_to_Backup_G_Suite_Mail_Data_with_Google_Data_Export_Tool\"><\/span><strong>How to Backup G Suite Mail Data with Google Data Export Tool?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Google Apps Business License has a feature known as Data Export. The biggest drawback of this tool is it can be used only by G Suite admin. This allows admin users to download the data without any hassles.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Prerequisites_to_Use_Data_Export_Tool\"><\/span><strong>Prerequisites to Use Data Export Tool<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ol>\n<li>Only Admin Users can use this feature<\/li>\n<li>It needs 2 step verification to be enabled<\/li>\n<li>Number of G Suite user accounts must be less than 1000<\/li>\n<li>The domain should be 30 days older to make this feature available.<\/li>\n<\/ol>\n<p>The entire process with Data Export Tool to Backup Google Apps Emails is discussed below:<\/p>\n<ol>\n<li>Log in to your <strong>G<\/strong> <strong>Suite account<\/strong> with <strong>Admin credentials.<\/strong><\/li>\n<\/ol>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-162 size-full\" src=\"https:\/\/www.datavare.com\/how\/wp-content\/uploads\/2021\/11\/Log-account.png\" alt=\"Login Account\" width=\"457\" height=\"510\" srcset=\"https:\/\/www.datavare.com\/how\/wp-content\/uploads\/2021\/11\/Log-account.png 457w, https:\/\/www.datavare.com\/how\/wp-content\/uploads\/2021\/11\/Log-account-269x300.png 269w\" sizes=\"auto, (max-width: 457px) 100vw, 457px\" \/><\/p>\n<p>2. After logging to the account, open the <strong>Admin Console<\/strong> and click on &lt; button.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-163 size-full\" src=\"https:\/\/www.datavare.com\/how\/wp-content\/uploads\/2021\/11\/admin-console.png\" alt=\"Admin Console\" width=\"865\" height=\"428\" srcset=\"https:\/\/www.datavare.com\/how\/wp-content\/uploads\/2021\/11\/admin-console.png 865w, https:\/\/www.datavare.com\/how\/wp-content\/uploads\/2021\/11\/admin-console-300x148.png 300w, https:\/\/www.datavare.com\/how\/wp-content\/uploads\/2021\/11\/admin-console-768x380.png 768w\" sizes=\"auto, (max-width: 865px) 100vw, 865px\" \/><\/p>\n<p>3. Now, click on <strong>Tools<\/strong> and hit <strong>Data Export<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-164 size-full\" src=\"https:\/\/www.datavare.com\/how\/wp-content\/uploads\/2021\/11\/data-export.png\" alt=\"Data Export\" width=\"867\" height=\"428\" srcset=\"https:\/\/www.datavare.com\/how\/wp-content\/uploads\/2021\/11\/data-export.png 867w, https:\/\/www.datavare.com\/how\/wp-content\/uploads\/2021\/11\/data-export-300x148.png 300w, https:\/\/www.datavare.com\/how\/wp-content\/uploads\/2021\/11\/data-export-768x379.png 768w\" sizes=\"auto, (max-width: 867px) 100vw, 867px\" \/><\/p>\n<p>4. Hit the <strong>Start<\/strong> button in the next window that appears.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-165 size-full\" src=\"https:\/\/www.datavare.com\/how\/wp-content\/uploads\/2021\/11\/start-button.png\" alt=\"Start Button\" width=\"643\" height=\"334\" srcset=\"https:\/\/www.datavare.com\/how\/wp-content\/uploads\/2021\/11\/start-button.png 643w, https:\/\/www.datavare.com\/how\/wp-content\/uploads\/2021\/11\/start-button-300x156.png 300w\" sizes=\"auto, (max-width: 643px) 100vw, 643px\" \/><\/p>\n<ol start=\"5\">\n<li>Now wait for the process to complete. You can\u2019t ignore this waiting period. It may take as long as 9 days to send you a confirmation link on your email address.<\/li>\n<li>When you receive the confirmation email, open it and click on <strong>Access<\/strong> Archive button to view the backed up data.<\/li>\n<li>Open the folders and download the data for all users one by one on your local system.<\/li>\n<\/ol>\n<h3><span class=\"ez-toc-section\" id=\"Demerits_of_Using_Data_Export_Tool_for_G_Suite_Mail_Backup\"><\/span><strong>Demerits of Using Data Export Tool for G Suite Mail Backup<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>The above method seems simple but still users look for special tools to back up G Suite data. This is because by using Data Export Tool, you don\u2019t have control over the process. Here are the demerits of using this tool:<\/p>\n<ul>\n<li>You can\u2019t stop the process after it is started. There is no resume &amp; pause feature here.<\/li>\n<li>Once the backup task gets started, you can\u2019t use this feature for next 30 days.<\/li>\n<li>You cannot export selective data items.<\/li>\n<li>It is a lengthy process which may take up to 9 days to provide you desired data.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Automated_Solution_for_Instant_Backup_of_Google_Workspace_Account\"><\/span><strong>Automated Solution for Instant Backup of Google Workspace Account<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Due to the limitations of manual solution, experts suggest using specialized tools like <strong><a href=\"https:\/\/www.datavare.com\/software\/google-apps-backup-expert.html\">G Suite Backup Software<\/a>. <\/strong>The software smoothly backup emails and attachments of G Suite account. In few easy steps, this application exports G Suite to Outlook PST, MBOX, MSG, EML, EMLX, etc. formats. You will not face any problems in using this tool.<\/p>\n<p>Moreover, it offers filters to download selected email folders from G Suite account to local system. This software is friendly to use and needs only login information for backing up data of Google Workspace account.<\/p>\n<p>It does not affect quality of data. It ensures fast backup by maintaining data integrity throughout the process. You can easily run the software on all the latest Windows operating system.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"How_Exactly_the_Software_Works\"><\/span><strong>How Exactly the Software Works?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Only 5 easy steps are there in the backup process of G Suite mailbox with this tool:<\/p>\n<ol>\n<li>Install and Launch the backup program on your Windows system.<\/li>\n<li>Enter G Suite account login details to connect with it.<\/li>\n<li>Select all or desired mail folder of G Suite account.<\/li>\n<li>Choose desired file format in which you want to save the backup.<\/li>\n<li>Set destination path for backup file and click on Backup Now button.<\/li>\n<\/ol>\n<h3><span class=\"ez-toc-section\" id=\"Is_Takeout_a_Feasible_Approach_For_Taking_Backup_of_G_Suite_Mailboxes\"><\/span><strong>Is Takeout a Feasible Approach For Taking Backup of G Suite Mailboxes?<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Many people argue that Google Takeout is another option for backing up G Suite data. However, Takeout can\u2019t backup emails from multiple G Suite accounts. Additionally, it takes a lot of time to backup the data and provide a link to users.<\/p>\n<p>Therefore, Takeout is not feasible at all as it comes with limitations than benefits for archiving G Suite account data.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span><strong>Conclusion<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>There are many users who are continuously searching for solutions to easily backup email messages of G Suite account. The first method is Data Export Tool that has many demerits. Therefore, for quick and safe process, use the discussed automated solution. It is an advanced tool to overcome limitations of first method. Users can effortlessly check the software working by downloading demo version.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Google Workspace (G Suite) is always a great platform for setting email accounts with your domain. With it, you can access your emails anytime and anywhere. Besides this, it gives you access to various features that are not available with other email platforms. Especially access to Google Drive, Google Sheets, Docs, and other applications. It&#8230;<\/p>\n<p class=\"more-link-wrap\"><a href=\"https:\/\/www.datavare.com\/how\/backup-g-suite-emails-with-attachments\/\" class=\"more-link\">Read More<span class=\"screen-reader-text\"> &ldquo;How To Backup G Suite Emails With Attachments \u2013 Complete Guide&rdquo;<\/span> &raquo;<\/a><\/p>\n","protected":false},"author":2,"featured_media":166,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[15],"tags":[],"class_list":["post-161","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-backup"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Complete Guide on how to backup G Suite emails with attachments<\/title>\n<meta name=\"description\" content=\"Follow this post and know how to backup G Suite emails with attachments. 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