{"id":1040,"date":"2024-03-05T11:31:22","date_gmt":"2024-03-05T11:31:22","guid":{"rendered":"https:\/\/www.datavare.com\/how\/?p=1040"},"modified":"2024-03-05T11:33:12","modified_gmt":"2024-03-05T11:33:12","slug":"shrink-outlook-archive-pst-file-size-without-deleting","status":"publish","type":"post","link":"https:\/\/www.datavare.com\/how\/shrink-outlook-archive-pst-file-size-without-deleting\/","title":{"rendered":"How to Shrink Outlook Archive.pst file Size Without Deleting?"},"content":{"rendered":"<p>Summary: Do you know a large OST or PST file can corrupt or inaccessible if you exceed its limit beyond its capacity? If you have never realized the fact, it is high time to consider. There are some best practices to shrink outlook archive.pst file or OST file.<\/p>\n<p>MS Outlook is a robust email client. It allows users to create and manage emails, contacts, notes, journals, to-do lists, events, and many other folders strategically. MS Outlook saves its databases in PST file format. A PST file has capacity to store up to 50GB data. If you exceed the limit, an enlarged or oversized PST file becomes inaccessible. The article provides guidelines to shrink the size of mailboxes of MS Outlook.<\/p>\n<p style=\"text-align: center;\"><a class=\"maxbutton-1 maxbutton maxbutton-download-now\" target=\"_blank\" rel=\"nofollow noopener\" href=\"https:\/\/www.datavare.com\/dl\/n\/datavare-compress-demo.exe\"><span class='mb-text'>Download Now<\/span><\/a><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_79 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.datavare.com\/how\/shrink-outlook-archive-pst-file-size-without-deleting\/#Here_are_04_Extensive_ways_to_Shrink_Outlook_Archivepst_File_Size_%E2%80%93\" >Here are 04 Extensive ways to Shrink Outlook Archive.pst File Size &#8211;<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.datavare.com\/how\/shrink-outlook-archive-pst-file-size-without-deleting\/#Method_1_Apply_Mailbox_Cleanup_Tool\" >Method 1: Apply Mailbox Cleanup Tool<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.datavare.com\/how\/shrink-outlook-archive-pst-file-size-without-deleting\/#Method_2_Apply_the_Compact_Now_Feature\" >Method 2:\u00a0 Apply the Compact Now Feature<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.datavare.com\/how\/shrink-outlook-archive-pst-file-size-without-deleting\/#Method_3_Use_the_Archive_Older_Messages\" >Method 3: Use the Archive Older Messages<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.datavare.com\/how\/shrink-outlook-archive-pst-file-size-without-deleting\/#Method_4_Automated_Tool_to_Shrink_Outlook_Archivepst_File\" >Method 4: Automated Tool to Shrink Outlook Archive.pst File<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.datavare.com\/how\/shrink-outlook-archive-pst-file-size-without-deleting\/#Here_are_the_Steps_to_follow\" >Here are the Steps to follow<\/a><ul class='ez-toc-list-level-5' ><li class='ez-toc-heading-level-5'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.datavare.com\/how\/shrink-outlook-archive-pst-file-size-without-deleting\/#Final_Words\" >Final Words<\/a><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Here_are_04_Extensive_ways_to_Shrink_Outlook_Archivepst_File_Size_%E2%80%93\"><\/span>Here are 04 Extensive ways to Shrink Outlook Archive.pst File Size &#8211;<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>There are several ways to reduce the size of MS Outlook files. However, most of them are not safe to practice. Therefore, we have filtered some of the most recommended ways to reduce the size of PST files.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Method_1_Apply_Mailbox_Cleanup_Tool\"><\/span>Method 1: Apply Mailbox Cleanup Tool<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>In this method, we use the Mailbox Cleanup Tool to extensively <a href=\"https:\/\/www.datavare.com\/how\/reduce-outlook-pst-files\/\">reduce the size of PST files<\/a>. Here are the steps to follow.<\/p>\n<ul>\n<li>Access\u00a0<strong>the Outlook application<\/strong> and navigate to the File menu<\/li>\n<li>Select<strong> Info &gt;&gt; Tools<\/strong>.<\/li>\n<li>Now, choose the\u00a0<strong>Mailbox Cleanup Tool<\/strong>.<\/li>\n<li>Click the\u00a0<strong>\u201cView Mailbox Size\u2026\u201d<\/strong>tab to notice the size of the<\/li>\n<li>Provide the details of days you want to remove older emails.<\/li>\n<li><strong>Here, you can remove items from the deleted item folder. <\/strong>It allows you to view <strong>Deleted Items Size, View Conflicts Size, or Empty Conflicts<\/strong>\u2026<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Method_2_Apply_the_Compact_Now_Feature\"><\/span>Method 2:\u00a0 Apply the Compact Now Feature<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>If you don\u2019t want to follow the method one, you have also the method two as an option. In this feature, you can shrink the size of your MS Outlook PST file without deleting any information. Here are the steps to follow.<\/p>\n<ol>\n<li>Access the application and open the Outlook inbox to <strong>delete the undesired items<\/strong>.<\/li>\n<li>Now, access the\u00a0<strong>Folder list <\/strong>in the Navigation Pane.<\/li>\n<li>Create an empty folder with right-click on the\u00a0<strong>\u201cDeleted Items\u201d\u00a0<\/strong>folder in the Navigation Pane.<\/li>\n<li>Navigate the File menu and then scroll to the\u00a0<strong>Account Settings&gt;Account Settings.<\/strong><\/li>\n<li>Choose the Outlook account where you want to shrink the size of PST files to select the target file and under <strong>Data Files, click on Settings &gt; Compact Now<\/strong>..<\/li>\n<\/ol>\n<h3><span class=\"ez-toc-section\" id=\"Method_3_Use_the_Archive_Older_Messages\"><\/span>Method 3: Use the Archive Older Messages<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>It is an effective method, where you can archive old emails to free up space. Here are the steps to follow.<\/p>\n<ol>\n<li>In MS Outlook, navigate the\u00a0<strong>File menu and then Info.<\/strong><\/li>\n<li>Choose the Cleanup\u00a0<strong>Tools<\/strong> from the menu.<\/li>\n<li>Opt for the Archive option to locate the Archive tab.<\/li>\n<li>Choose the\u00a0<strong>Archive this folder <\/strong>option and then all subfolders options. Now, select a specific file or folder you want to archive.<\/li>\n<li>Before archiving, check the\u00a0<strong>\u201cDo not Auto Archive\u201d<\/strong><\/li>\n<li>In the end, press <strong>OK <\/strong>to finish.<\/li>\n<\/ol>\n<h3><span class=\"ez-toc-section\" id=\"Method_4_Automated_Tool_to_Shrink_Outlook_Archivepst_File\"><\/span>Method 4: Automated Tool to Shrink Outlook Archive.pst File<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>You have varied options when it comes to shrink outlook archive.pst file Size. A professional tool can be one of the best choices. <strong>DataVare<\/strong> <a href=\"https:\/\/www.datavare.com\/software\/outlook-pst-compact-expert.html\">Outlook PST Compact<\/a> Tool is a professional application that has received enormous positive review from clients because of its accuracy and user-interactive interface. This is a straightforward application to compress the size of one or multiple PST files together.<\/p>\n<p style=\"text-align: center;\"><a class=\"maxbutton-2 maxbutton maxbutton-buy-now\" target=\"_blank\" rel=\"nofollow noopener\" href=\"https:\/\/www.datavare.com\/software\/order\/outlook-pst-compact-expert.html\"><span class='mb-text'>Buy Now<\/span><\/a><\/p>\n<h4><span class=\"ez-toc-section\" id=\"Here_are_the_Steps_to_follow\"><\/span>Here are the Steps to follow<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li>Download and launch the software on your system<\/li>\n<li>Now, click on the \u201cAdd files\u201d or \u201cAdd Folder\u201d tab to choose selective PST files<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1041 size-full\" src=\"https:\/\/www.datavare.com\/how\/wp-content\/uploads\/2024\/03\/compact-pst.png\" alt=\"Shrink PST file\" width=\"722\" height=\"525\" srcset=\"https:\/\/www.datavare.com\/how\/wp-content\/uploads\/2024\/03\/compact-pst.png 722w, https:\/\/www.datavare.com\/how\/wp-content\/uploads\/2024\/03\/compact-pst-300x218.png 300w\" sizes=\"auto, (max-width: 722px) 100vw, 722px\" \/><\/p>\n<ul>\n<li>After that, click on the \u201cSelect Output location\u201d to choose the output location in the system<\/li>\n<li>Finally, press the \u201cStart converting\u201d button to complete the process.<\/li>\n<\/ul>\n<h5><span class=\"ez-toc-section\" id=\"Final_Words\"><\/span>Final Words<span class=\"ez-toc-section-end\"><\/span><\/h5>\n<p>Carefully, select a suitable option to shrink outlook archive.pst file size. You may have several options, but a well-recommended option is always safe. Never be in hurry to resize Outlook files. If you have multiple PST files, an automated tool is an ideal solution.<\/p>\n<blockquote><p><em><strong>FAQs<\/strong><\/em><\/p>\n<p><strong><em>Q- How many PST files can I resize using the DataVare PST Resize app?<\/em><\/strong><\/p>\n<p><em><strong>A- <\/strong>It allows you to resize a large number of PST files. It can resize indefinite number of PST files at a time.<\/em><\/p>\n<p><strong><em>Q- Can I split oversize PST files of ANSI version?<\/em><\/strong><\/p>\n<p><em><strong>A-<\/strong> Yes, you can choose the application to <a href=\"https:\/\/www.datavare.com\/software\/outlook-pst-split-expert.html\">split PST files<\/a> of ANSI version. It is compatible with both ANSI and Unicode versions of PST files.<\/em><\/p><\/blockquote>\n","protected":false},"excerpt":{"rendered":"<p>Summary: Do you know a large OST or PST file can corrupt or inaccessible if you exceed its limit beyond its capacity? If you have never realized the fact, it is high time to consider. There are some best practices to shrink outlook archive.pst file or OST file. MS Outlook is a robust email client&#8230;.<\/p>\n<p class=\"more-link-wrap\"><a href=\"https:\/\/www.datavare.com\/how\/shrink-outlook-archive-pst-file-size-without-deleting\/\" class=\"more-link\">Read More<span class=\"screen-reader-text\"> &ldquo;How to Shrink Outlook Archive.pst file Size Without Deleting?&rdquo;<\/span> &raquo;<\/a><\/p>\n","protected":false},"author":5,"featured_media":1043,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[23],"tags":[],"class_list":["post-1040","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-pst-management"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Shrink Outlook Archive.pst file Size Without Deleting - #4 Ways<\/title>\n<meta name=\"description\" content=\"We explain 04 Ways to Shrink Outlook Archive.pst file size without Deleting - 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